Executive Assistant, 50-100%, (f/m/div)

The Perceiving Systems Department (PS) at the Max Planck Institute for Intelligent Systems in Tübingen is looking for an Executive Assistant, 50-100%, (f/m/d) to assist the director of the department and to support our administrative and organizational team.

About us

We are a leading international research group working on topics in computer vision, machine learning, and computer graphics, currently consisting of about 50 department members.
Department website: https://ps.is.mpg.de
Department videos: https://www.youtube.com/channel/UCqNJuPO0tyV6eWfYB7lcsvw

Your role

You will work as part of a team supporting the department’s director as well as the international team in all administrative and organizational matters. This includes schedule coordination and monitoring, preparing meetings, planning and organizing meetings, workshops, and retreats, updating webpage content, independent processing of emails and correspondence, interfacing with the administration with regard to financial and personnel matters, as well as routinely performing independent work in both English and German.

You will be working with a diverse group of scientists ranging from student interns, Ph.D. recruits, Ph.D. students, Postdocs, and faculty members coming from all over the world. You will support all PS members in non-scientific matters. You will do various translations German-English and vice versa, orally and in written form, and you will support drafting letters and invitations. Answering the phone will be part of your job as well as supporting purchasing, travel preparations, guest support, as well as providing the infrastructure for new team members at all levels from office preparation to paperwork.

Your qualifications

You are a service-oriented, friendly and sociable person with intercultural competence, who enjoys solving problems and being a member of a dynamic international team. You thrive when you can help and support others. You should have completed your training as a foreign-language secretary or hold an equivalent qualification. A minimum level of C1 is required in written and spoken English and German, including the ability to translate documents between these two languages. English is the main language at the department. Previous work experience in an academic or research environment would be advantageous. You are a proficient user of the standard office software. You are expected to be independent, diligent, and reliable, with a talent for organization. This position requires the ability to work independently across a variety of organizational structures including the Max Planck Society, national and international universities, and government entities

Our offer

The MPI for Intelligent Systems is one of the world's leading research institutions for machine learning, computer vision, and robotics. You will be a part of a team of international scientists, engineers, and administrative staff.

    Salaries and contract will be based on qualifications and previous professional experience according to the Public Service Wage Agreement (TVöD Bund) guidelines. All social benefits of the public service apply. The position is initially limited to two years with the possibility of an extension and can be filled for 50 to 100%.


    To apply, please include a cover letter, your CV, and letters of recommendation in your application. Please upload it as one PDF file by using our Application system.

    The position will be open until filled. Preference will be given to the applications received by January 15, 2023.

    The Max Planck Society is committed to employing more handicapped individuals and especially encourages them to apply. Furthermore, the Max Planck Society seeks to increase the number of women in areas where they are underrepresented and therefore explicitly encourages women to apply. The Max Planck Society strives for gender equality and diversity.

    If you prefer to send a hardcopy application, you may do so. Please send it to:

    Max Planck Institute for Intelligent Systems
    Perceiving Systems Department
    Nicole Overbaugh
    Max-Planck-Ring 4
    72076 Tübingen

    Any questions regarding the position should be sent to Nicole Overbaugh at ps-admin@tue.mpg.de.

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